Procurement Analyst job with USAJobs

Erwin Oropesa
Duties

Summary

The Division of Administration (DA) directs the innovative internal management of the Commission’s business, personnel, financial, technological, security, and strategic operational resources. This position is located in the Business Operations Branch, Procurement and Travel Management Section of the Division of Administration, within the Commodity Futures Trading Commission (CFTC or Commission).

Learn more about this agency

Responsibilities

If selected for this position, you will receive assignments to develop skills and knowledge until reaching the full performance level of CT-12. Work assignments are designed to introduce the employee to a full range of duties and responsibilities required by the full performance level. Major duties include, but are not limited to, the following;

  • Conducts market research to obtain information on topics such as typical pricing, delivery times, warranty terms and potential sources. Issues Requests for Quotations (RFQ) for noncomplex small purchases of supplies and services when a firm offer is required or when technical factors, rather than price, are the primary consideration. Such orders are for supplies and services at low-dollar levels. Awards purchase and task/delivery orders for small dollar threshold orders for a variety of supplies and services supporting the overall mission of the agency. Places purchase card orders up to the single-purchase and monthly ceiling limits set by the Senior Procurement Executive (SPE). Modifies existing orders, both unilaterally and bilaterally.
  • Assists procurement staff in researching vendor and other order information and obtaining price quotes from vendors as requested, and assists in other procurement related areas as the need arises. Maintains procurement files and ensures that those files are organized in a manner that is logical and can be easily located by other staff. Performs contract closeout duties and assists Contracting Officers with file set up, distribution and data entry.
  • Maintains CFTC’s information within, and troubleshoots issues with governmentwide systems including, System for Award Management (SAM), Federal Procurement Data System (FPDS), USAspending, Electronic Subcontracting Reporting System (eSRS) and Contractor Performance Assessment Rating System (CPARS). Assists with maintaining the CFTC Procurement Office SharePoint sites to ensure the information is current and accurate. Assists with troubleshooting internal workflow systems such as PRISM and other procurement related systems.
  • Assists in reviews of contract files to ensure compliance with all applicable regulations and directives. Analyzes recurring errors and providing corrective actions to contracting personnel. Reviews, analyzes, and interprets a variety of regulatory, directive, and statutory guidance. Develops and distributes informational material to the members of CFTC’s Procurement Office, as well as to internal customers to inform, clarify, and explain regulatory and policy changes. Initiates new, or developing updates to, current standard operating procedures as needed. Reviews procurements to determine overall program effectiveness and compliance with applicable laws, regulations and policies. Develops responses to data calls from internal and external organizations.
  • Assists in conducting training for contracting personnel and customers to improve acquisition practices. Subjects are chosen on the basis of need reflected during contract review or upon development of new regulatory requirements.
  • Performs other duties of comparable difficulty and responsibility as may be assigned by the SPE.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • U.S. Citizenship
  • Background/Security Investigation
  • Males born after 12-31-59 must be registered for Selective Service.

You will be evaluated on the basis of your level of competency (knowledge, skills and abilities) in the following areas:

Contracting/Procurement – Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.

Analytics/Problem Solving – Ability to identify and analyze problems; weigh relevance and accuracy of information; generate and evaluate alternative solutions; and make recommendations.

Procurement Analysis – Ability to analyze procurements to determine overall program effectiveness and compliance with applicable laws, regulations and policies.

Written and Oral Communication – Ability to communicate in a clear, concise and effective manner, both orally and in writing, in order to prepare reports that document analysis, findings, and conclusions.

Qualifications

TO QUALIFY AT THE CT-09 LEVEL:

Basic Requirement

A. A 4-year course of study leading to a bachelor’s degree with a major in any field; or

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Specialized Experience – An addition to meeting the basic requirements in paragraph A or B, above, applicants must have at least one year of specialized experience at the CT/GS-07 grade level in the Federal Service. Specialized experience is defined as that through which one has gained knowledge of pre-award and post-award contracting procedures and policies to assist in conducting reviews of commonly used contracting methods for propriety of acquisition method, contract type, and documentation. Experience using knowledge of procurement statutes, policies, and procedures to assist in researching vendor and other order information, obtain price quotes from vendors, assist in other procurement related areas, and identify and analyze procurement issues and their impact on agency procedures.

Graduate Education – You may substitute education for specialized experience with a Master’s (or equivalent graduate degree) or 2 full years of progressively higher level graduate education leading to such a degree. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

You may also qualify for this position using a combination of appropriate specialized experience (as described above) and graduate education that is beyond the first year of progressive graduate study to meet the qualification requirements. You must submit your college transcripts to support your educational claims.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

Education

To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education .

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Relocation. Relocation expenses will not be paid.

Time-in-Grade. You must meet time-in-grade requirements within 30 days of the closing date of this announcement.

Probationary Period. You may be required to serve a one year probationary period.

EEO Policy Statement. The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, genetic information, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factors.

Veterans Employment Opportunities Act (VEOA). VEOA allows eligible veterans to apply and compete for position announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this vacancy announcement.

Reasonable Accommodation. Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

The law prohibits public officials from appointing, promoting, or recommending their relatives. The law prohibits requesting, making, transmitting, accepting, or considering political recommendations for employment or other personnel actions for non-political positions. This includes recommendations from Members of Congress, Congressional employees, elected state or local officials, and political party officials and any recommendation based on party affiliation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

  • Resume showing relevant experience (cover letter optional).
  • SF-50, Notification of Personnel Action, which shows career or career-conditional tenure. Failure to submit this form will result in your application not being considered.
  • Performance appraisal.
  • Schedule A, Persons with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u).
  • If you wish to be considered under the Veterans Employment Opportunities Act (VEOA), you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this vacancy announcement.

Other Special Hiring Authorities: If you are claiming eligibility under a Special Hiring Authority, you must submit supporting documents.

Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must score 85 or better on established ranking criteria. You must provide proof of eligibility with your application to receive selection priority. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp.ICTAP candidates MUST submit:

  • A copy of their agency reduction-in-force notice;
  • A copy of your most recent Performance Rating;
  • A copy of your most recent SF-50 noting current or last position held, the grade level, and the duty location; and
  • A copy of your notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area or documentation showing you were separated as a result of RIF or declining a directed reassignment or transfer of function outside the local commuting area.
  • Career Transition Assistance Program (CTAP).Provides eligible surplus and displaced competitive service employees in the CFTC with selection priority over other candidates for competitive service vacancies. If CFTC has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must rate equivalent to the Well Qualified or better category using established rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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