What Is CMMS Software?

CMMS is basically an abbreviation for Computerized Maintenance Management Software which refers to set of programs that are designed to enhance effectiveness and efficiency of maintenance activities. But there are many people who ask on what it exactly does. The answer lies on the features that it has.

When maintenance functions are monitored, scheduled and planned, this can improve the maintenance effectiveness as well as efficiency. With this in mind, a big number of CMMS solutions has different tools that help in completing this which include the work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

For those who are not IT oriented, CMMS system could be operated on the company’s computers or even hosted or referred as web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. By the time when CMMS solution has been implemented with maintenance staff and management trained on using the program, work orders, work requests, it is when preventive maintenance, repairs and inspections can be assigned, scheduled and processed as well.

The results are then transmitted to CMMS by using mobile devices. Results are stored and are used for providing various management reports so by that, maintenance managers know where their assets are as well as the condition that they’re in.

By means of streamlining work management process, maintenance staff effectiveness and efficiency are increased. Assuming that it is implemented properly, it is expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in cost using the tools aforementioned is due to the reason that such solution allows maintenance management, organizes work management and eliminates paperwork which become proactive.

It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.

In a nutshell, CMMS solution gives maintenance as well as facility managers better grasp for making maintenance management a well run and visible function in the organization.

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