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Choosing a Room Conferencing Phone: A Guide

In case you intend to organize a conference involving company executives, employees, or other parties, you’re counting on the presence of everyone you’ve invited to the meeting. Imagine a scenario where the conference is urgent but some of the required attendees are not physically there? The solution is a VoIP phone that supports conferencing through video and audio communications. The best conference phones can be used in large offices as well as conference rooms for meetings that will include multi-party phone calls.

There are several factors that should be considered when selecting a business telephone with conferencing capabilities, including:

VoIP Connectivity
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If you need to be able to hold a conference that involves participants not in the same physical space or geographical location, then your phone should have the capability for video and voice over the internet. Courtesy of VoIP phone calls, several attendees can listen to and participate in discussions, cheaply.
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Size of Your Office

If some of the people taking part in a VoIP conference are in the same physical room, then the size of the room should be considered when choosing the right IP phone. An IP phone has specifications for its scope of microphone pickup and speaker strength, and the size of your conferencing office should dictate the power and robustness of your phone. Certain brands of conference telephones provide extra microphone extension kits that may match different audio range needs, especially for rooms with many people.

Call Recording

Ordinarily, all PBX phones are expected to have the call recording feature, for example to track calls between support staff and customers. Yet, there situations that call for the recording of discussions involving personnel or company executives in a conference. With some of the latest models of conference telephones that feature IP capabilities, you may capture and store discussions in an internal memory that may be linked to an external memory device.

Recording your VoIP conference has plenty of benefits. For example, you may record a meeting if you don’t want to take notes, or if the recording can help with training and quality improvement. Recording can also help when you want to take a fresh look at vital details of the discussion or you need to share it with a workmate that never attended the conference.

Portability

Because there’s always the possibility that meetings will not always happen in your office, it is important to pick an IP phone that will fit in any environment you end up in, including a hotel. The best phone must come with the capability to connect wirelessly, power on batteries, and connect to PCs as well as networks.

You will find useful a VoIP phone with the above features.